Trustees Timeline of Tasks

Trustees Annual Timeline of Tasks

Revised April 16, 2024

September	Monitor receipt of budgets from Committees (due early October) Determine amount of Trustees contribution to the Meeting budget Report from Treasurer on the Trustees’ budgeted/actually spent to-date Review advertising of funding opportunities as the school year starts
October	Prepare draft budget for 1^st reading at November Meeting for Business Draft email reminding Friends we rely on their financial contributions
November	Present draft budget for 1^st reading at November Meeting for Business Prepare budget for 2^nd reading using feedback from November Meeting for Business. Ask Operations Coordinator to send email reminding friends re contributions
December	Present budget for 2^nd reading at December Meeting for Business. Ask Operations Coordinator to post approved budget on website
January	Draft email and attachment for year-end statement of contributions Begin to draft Trustees annual report to Meeting Ask Morgan Stanley to refund annual fee Ensure approved year-end tax statements of contributions are sent by January 31
February	Report from Treasurer on the return on investments; consider rebalancing Report from Treasurer on the budget vs actual spent for previous year
March	Review and complete Trustees annual report
April	Trustees annual report due at April Meeting for Business Ask Operations Coordinator to post the narrative and financial parts of Trustees annual report in different places on website Review insurance in preparation for annual review (usually June 1st)
May	Review building rental agreements for possible changes Ask the Bookkeeper to prepare Trustees contributions approved in the budget
June	Youth Safety Committee – annual review of policy and implementation Review financial policies and procedures
July	Report from Treasurer on the return on investments and the budget vs actual spent Welcome new Trustees and/or Treasurers and familiarize them with the Committee
August	Request to committees for their budgets for the coming year (due early October)